Privacy Policy

1. Introduction

Roundkin ("we", "us", "our") is committed to handling personal data responsibly. This Privacy Policy explains what personal data we collect, how we use it, and what rights you have in relation to it. It applies to information collected through our website at roundkinads.pro and through our workshop enquiry and registration process.

This policy is governed by the laws of Malaysia, including the Personal Data Protection Act 2010 (PDPA 2010), which applies to the processing of personal data in commercial transactions. If you have questions about this policy, please contact us at [email protected].

2. Data We Collect

When you use our website contact form or register for a workshop, we may collect the following personal data:

• Full name
• Email address
• Phone number (optional)
• Message content you submit through our enquiry form
• Technical data collected automatically: IP address, browser type, pages visited, and session duration (via analytics cookies where consent is given)

We do not collect sensitive personal data (such as financial account details, health information, or identification document numbers) through our website or during workshop sessions.

Legal basis for processing: We process your personal data where you have given consent (enquiry forms), where it is necessary to fulfil a service request (workshop registration), or where we have a legitimate interest in understanding how our website is used (analytics).

Retention: Enquiry and registration data is retained for up to 24 months from the date of collection. Analytics data is retained for up to 12 months. You may request deletion at any time.

3. How We Use Your Data

We use the personal data we collect for the following purposes:

• To respond to workshop enquiries and confirm registrations
• To communicate session schedules, venue details, and follow-up materials
• To understand how visitors use our website and improve its content
• To comply with applicable legal obligations in Malaysia

We do not sell or rent your personal data to third parties. We do not use your data for unsolicited marketing. If we wish to send you information about future workshops, we will ask for your separate consent to do so.

4. Data Sharing

We may share your personal data with the following categories of third parties:

• Website hosting and IT service providers — to operate and maintain our website securely
• Email communication services — to send you responses to your enquiries
• Analytics providers (where consent is given) — to understand website usage patterns

We require all third-party service providers to maintain appropriate security standards. We do not share your data with any party outside these service categories without your explicit consent, except where required by Malaysian law.

5. Data Protection Measures

We take reasonable steps to protect personal data against unauthorised access, loss, or misuse. These measures include:

• Use of HTTPS encryption for data transmission via our website
• Access to stored personal data restricted to authorised Roundkin staff only
• Regular review of data handling practices
• Prompt notification to affected individuals and, where required, to the relevant authority in the event of a data breach

6. Cookies

Our website uses cookies to support basic functionality and, where consent is given, to understand how visitors use the site. For full details on the cookies we use and how to manage your preferences, please see our Cookie Policy.

7. Your Rights Under Malaysian Law

Under the Personal Data Protection Act 2010 (Malaysia), you have the following rights in relation to your personal data:

• Right of access — you may request a copy of the personal data we hold about you
• Right to correction — you may request correction of inaccurate or incomplete personal data
• Right to withdraw consent — where processing is based on consent, you may withdraw that consent at any time
• Right to prevent processing for marketing — you may request that we stop using your data for any marketing communications

To exercise any of these rights, contact us at [email protected]. We will respond within 21 days. If you are not satisfied with our response, you may refer the matter to the Department of Personal Data Protection Malaysia (JPDP).

8. Third-Party Links

Our website may contain links to external websites. Roundkin is not responsible for the privacy practices or content of those websites. We encourage you to review the privacy policies of any external sites you visit.

9. Children's Privacy

Our workshops and website are intended for adults aged 18 and above. We do not knowingly collect personal data from individuals under the age of 18. If we become aware that we have inadvertently collected such data, we will delete it promptly.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy periodically. Continued use of our website or services following a policy update constitutes acceptance of the revised policy.

11. Contact

For all privacy-related enquiries, please contact: